| | August 20168CIOReviewAt the FDA, we conducted exhaustive market research and internal technical evaluations to select the DM product, which we believe will best support our mission as a federal agency. We are currently working on a prototype to evaluate an enterprise document management solution in the cloud. We are designing an enterprise content collaboration platform that allows users to securely share files and collaborate with both internal and external users. The platform will allow FDA to implement the necessary security controls for data loss prevention and regulatory compliance. Also, the enterprise platform has been carefully designed to be flexible for future custom integrations with other cloud providers and on-premise platforms. The Chief Technology Officer's (CTO) office is conducting an expanded series of proof of concept tests to validate this solution. The initial wave will include select FDA staff within CLOUD Based Document Management Pilot at theFDACloud based document management (DM) systems hold a great deal of potential for increased functionality and substantial cost savings. Agencies have undergone a paradigm shift in the last decade and are now relying heavily on electronic documents and integrated workflows that route electronic documents through their approval process instead of hard copy and inter office mail routing. This business process shift has been data center and storage space intensive as these business process improvements have been implemented more widely across the government. Organizations are looking at having to procure 100s of TBs of disk space to store these electronic documents or records in their data centers. This storage increase requires additional resources at the data centers such as, storage hardware, rack space for the hardware, backup systems to preserve the data, additional cooling to offset the new hardware, electricity or power to run all that new hardware and of course support to maintain it. Continuity of operations (COOP) requires Agencies to not only cover the initial storage space to hold the documents but duplicate storage space to hold hot backups of that data in a COOP site. Cloud based DM systems would eliminate the need for that duplicate storage at the COOP sites and minimize data center storage loads.IN MY OPINIONBy Todd Simpson, CIO, FDA Todd Simpson
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